Policy Statement
This statement was last updated on 02/02/2026.
Company Policies & Standards (UK)
Our policies establish clear expectations, protect employee wellbeing, ensure statutory compliance within the United Kingdom, and safeguard company operations. They promote a lawful, respectful, and high-performing workplace for all employees and stakeholders.
Legal & Safety
Health and Safety Policy
We are committed to providing a safe and healthy working environment in accordance with the Health and Safety at Work etc. Act 1974 and supporting regulations. The company:
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Conducts risk assessments and implements control measures
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Provides training, equipment, and safe systems of work
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Maintains incident reporting and investigation procedures
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Complies with duties to employees, contractors, and visitors
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Employees must take reasonable care for their own safety and that of others and cooperate with all safety procedures.
Equal Opportunities & Anti-Discrimination
We uphold equality, diversity, and inclusion in accordance with the Equality Act 2010. Discrimination, harassment, or victimisation related to protected characteristics is prohibited. Employment decisions are based on merit, capability, and legitimate business requirements.
Disciplinary & Grievance Procedures
Our procedures align with the statutory framework under the Employment Rights Act 1996 and follow guidance issued by ACAS. Employees may raise concerns without fear of retaliation. All matters are handled promptly, fairly, and confidentially, with the right to be accompanied where applicable.
Data & Privacy
Data Protection Policy (UK GDPR & Data Protection Act 2018)
We process personal data lawfully, fairly, and transparently in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018. The company:
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Defines lawful bases for processing
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Applies technical and organisational security measures
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Maintains data retention and minimisation standards
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Implements breach notification procedures
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Supports individual data rights
Regulatory oversight is provided by Information Commissioner's Office.
Ethical Responsibility
Modern Slavery & Human Trafficking Statement
We maintain a zero-tolerance approach to modern slavery, forced labour, and human trafficking in all business activities and supply chains. This commitment is made in accordance with the UK Modern Slavery Act 2015.
The company will:
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Conduct due diligence on suppliers and business partners
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Require compliance with ethical labour standards in contractual agreements
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Monitor supply chain risks and take corrective action where concerns arise
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Provide reporting channels for suspected violations
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Train relevant staff on recognising and addressing modern slavery risks
Employees and partners must report any concerns relating to labour exploitation, coercion, or unethical working conditions. All reports are handled confidentially and investigated promptly.
Workplace Standards
Code of Conduct
Employees must act with integrity, professionalism, and respect. The code addresses ethical behaviour, confidentiality, conflicts of interest, and compliance obligations.
Anti-Bullying & Harassment Policy
The company maintains a zero-tolerance approach to bullying and harassment. This policy defines unacceptable conduct, reporting procedures, and investigation processes consistent with UK employment law protections.
Operational Policies
Remote Working Policy
Remote working arrangements comply with health and safety obligations, working time requirements, and data protection standards. Employees must maintain productivity, secure company data, and follow agreed communication protocols.
Social Media Policy
Employees must not disclose confidential information or make statements that could damage the organisation’s reputation. Personal use must not conflict with professional responsibilities.
IT & Email Usage Policy
Company IT systems are provided for legitimate business purposes. Security, monitoring, and acceptable use controls are applied in accordance with data protection and cybersecurity requirements.
Best Practices for Implementation
Accessibility
Policies are written in plain English and made available in accessible formats. Training and support are provided to ensure understanding and compliance.
Clarity
Each policy defines scope, responsibilities, procedures, and consequences. Policies are reviewed regularly to reflect legislative changes and operational needs.
Website Privacy Policy
Our website privacy policy explains how personal data is collected, used, stored, and protected. It includes information on cookies, lawful processing bases, user rights, and contact methods for privacy requests.
Data & Privacy (Additional Provisions)
Cookie Policy
Our website uses cookies and similar technologies to improve functionality, analyse usage, and support security. Cookies are small text files stored on a user’s device when visiting our website.
We use cookies for the following purposes:
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Essential cookies — enable core website functionality and security
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Performance cookies — help us understand how visitors interact with the site
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Functionality cookies — remember user preferences and settings
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Analytics cookies — provide aggregated insights to improve services
Where legally required, users are presented with a clear choice to accept, reject, or customise non-essential cookies. Consent preferences can be updated at any time via website controls.
We do not use cookies to collect unnecessary personal data and we apply data minimisation principles to all tracking technologies.
Further details on data handling, retention, and user rights are provided in our Website Privacy Policy.